Website privacy & cookie policy

This is the privacy and cookies policy for jobs.galenica.com («Site»). The Site is operated by Galenica Ltd. (we, us and our). For the purposes of the Swiss Data Protection Act (Bundesgesetz über den Datenschutz), we are the data controller.

We are committed to protecting your privacy online. We appreciate that you do not want the personal information you provide to us distributed indiscriminately and here we explain how we collect information, what we do with it and what control you have.
By using the Site, you consent to the collection and use of information in accordance with this privacy policy.
We reserve the right to change this privacy policy from time to time by changing it on the Site. This privacy policy was last updated October 2023.

Information we may collect from you

We may collect and process the following information about you:

  • information (such as your name, email address, postal address and telephone number) that you provide by completing forms on the Site, including if you register as a user of the Site, subscribe to any service, upload or submit any material via the Site, request any information, or enter into any competition or promotion we may sponsor;
  • in connection with an account sign-in facility, your log-in and password details;
  • communication you send to us, for example to report a problem or to submit queries, concerns or comments regarding the Site or its content;
  • information from surveys that we may, from time to time, run on the Site for research purposes, if you choose to respond to, or participate in, them; and
  • employment details if you send us a CV, resumé or other details of your employment history in connection with an advertised job vacancy or a general enquiry regarding employment opportunities with us.

You are under no obligation to provide any such information. However, if you should choose to withhold requested information, we may not be able to provide you with certain services.

We will not systematically check whether the information provided to us contains sensitive data such as data related to your health. You should thus never disclose such sensitive data to us.

When you visit the Site, we may automatically collect additional information about you, such as the type of internet browser you use, any website from which you have come to the Site and your IP address (the unique address which identifies your computer on the internet) which is automatically recognised by our web server. This information is only used to assist us in providing an effective service on the Site and to collect broad demographic information for aggregate use.

Cookies

When you interact with the Site, we try to make that experience simple and meaningful. When you visit the Site, our web server sends a cookie to your computer. Cookies are small pieces of information which are issued to your computer when you visit a website and which store and sometimes track information about your use of the Site. A number of cookies we use last only for the duration of your web session and expire when you close your browser. Other cookies are used to remember you when you return to the Site and will last longer.

We use cookies to:

  • remember that you have visited us before; this means we can identify the number of unique visitors we receive. This allows us to make sure we have enough capacity for the number of users that we get;
  • customise elements of the promotional layout and/or content of the pages of the Site; and
  • collect anonymous statistical information about how you use the Site (including how long you spend on the Site) and where you have come to the Site from, so that we can improve the Site and learn which parts of the Site are most popular with visitors.

Some of the cookies used by the Site are set by us, and some are set by third parties who are delivering services on our behalf. We use third-party cookies to enable them to collect the information necessary to provide us with services. This primarily involves statistical evaluations of information relating to your use of our website. Third-party providers may combine the information they collect from you with data from other websites you have visited and may use this information for their own purposes (e.g. to control advertising on partner sites of those providers). If you have registered with the provider in question, the provider can identify you. Any such processing of your personal data takes place at the provider’s own responsibility in accordance with its own data protection regulations. An example of a statistical analysis service is Google Tag Manager, a service provided by Google in the USA. This is a tag management system (TMS) that allows you to easily update tracking codes and related code fragments (generally referred to as tags) on your website or mobile app. This also makes it possible to link to other platforms such as LinkedIn or Facebook.

Most web browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. You can also learn more about cookies by visiting www.allaboutcookies.org which includes additional useful information on cookies and how to block cookies using different types of browsers. Please note, however, that by blocking or deleting cookies used on the Site, you may not be able to take full advantage of the Site.

Uses made of your information

We use the information you provide to enable us to:

  • enable us to provide you with the services and information offered through the Site and which you request;
  • administer your account with us;
  • audit the downloading of data from the Site;
  • improve the layout and/or content of the pages of the Site and customise them for users;
  • identify visitors to the Site;
  • carry out research on our users' demographics and tracking of sales data;
  • send you information we think you may find useful or which you have requested from us, including information about our products and services, provided you have indicated that you do not object to being contacted for these purposes

You can tell us not to contact you with information regarding our products and services or those of third parties so that we can send you information regarding such products and services, either at the point such information is collected on the Site (by checking or un-checking (as directed) the relevant box) or, where you do not wish us to continue to use your information in this way, by following the unsubscribe instructions on any communications sent to you. You can also exercise the right at any time by contacting us using the contacting us details at the end of this privacy policy.

Information sharing

We may disclose aggregate statistics about visitors to the Site in order to describe our services to prospective partners, advertisers, sponsors and other reputable third parties and for other lawful purposes, but these statistics will include no personally identifiable information.

We may disclose your personal information to any of our affiliates, or to our agents or contractors who assist us in providing the services we offer through the Site, processing transactions, fulfilling requests for information, receiving and sending communications, updating marketing lists, analysing data, providing support services or in other tasks, from time to time. Our agents and contractors will only use your information to the extent necessary to perform their functions.

We may disclose your personal information if required to do so by law or if we believe that such action is necessary to prevent fraud or cyber crime or to protect the Site or the rights, property or personal safety of any person.

Public forums

The Site may, from time to time, make chat rooms, message boards, news groups and/or other public forums available to its users. Any information that is disclosed in these areas becomes public information and you should exercise caution when using these and never disclose your personal information.

External links

The Site may, from time to time, contain links to external sites. We are not responsible for the privacy policies or the content of such sites.

Security

We place great importance on the security of all personally identifiable information associated with our users. We have security measures in place to attempt to protect against the loss, misuse and alteration of personal information under our control. For example, our security and privacy policies are periodically reviewed and enhanced as necessary and only authorised personnel have access to personal information. Whilst we cannot ensure or guarantee that loss, misuse or alteration of information will never occur, we use all reasonable efforts to prevent it.

You should bear in mind that submission of information over the internet is never entirely secure. We cannot guarantee the security of information you submit via the Site whilst it is in transit over the internet and any such submission is at your own risk.

It is advisable to close your browser when you have finished your user session to help ensure others do not access your personal information if you use a shared computer or a computer in a public place.

Transfer of information

Information that you submit via the Site is sent to and stored on secure servers located in Switzerland. This is necessary in order to process the information.

Your rights

You have a legal right under the Swiss Data Protection Act (Bundesgesetz über den Datenschutz) to a copy of all the personal information about you held by us. You also have a right to request that any errors in that information be corrected. As mentioned above, you have a right to prevent the use of your personal information for direct marketing purposes.

Thank you for visiting the Galenica web site. We value your interest and ideas. If you have any comments or concerns regarding the use of information provided to Galenica AG via an Internet site, please contact us via the contact form on the site.

Application for a job at Galenica*

Together with your application, you will be providing Galenica with personal data. Here, we inform you about how we use it. The term “data” is synonymous with “personal data” below.

1. Who is responsible for processing your data?

The following companies are jointly responsible for processing your data (“we” or “us”):

  • Your potential employer, in other words, the Galenica Group company*, which is advertising the position for which you are applying.
  • Galenica Ltd., Untermattweg 8, 3027 Bern

If you have any questions, please contact:
Galenica Ltd.: Recruitment and HR Marketing
Subject: Data protection
Untermattweg 8, 3027 Bern
Email: people@galenica.com

2. What do we use your data for?

We use your data for the purpose of carrying out the recruitment process (checking your application and suitability for the position) and, if necessary, to draw up and agree the employment contract. The data may also be used for statistical evaluations on a non-personal basis.

3. Which data do we use?

As part of the recruitment process, we process in particular:

  • Information from the online forms and application documents (such as contact details, information from the CV and cover letter, certificates, references, etc.)
  • Possibly information from third-party sources (such as information from official registers, information from recruitment agencies, reference information)
  • Information from the application process (such as interviews)
  • If you are or have already been employed by a Galenica Group company, we may also use information that we have as a result of that employment.
  • Particularly sensitive data may also be processed insofar as we collect it as part of the application (such as health data or data on administrative or criminal sanctions).

4. Who has access to your data?

Only the employees involved in the recruitment process will have access to your data. These include, in particular, HR specialists and potential line managers as well as other key persons from the relevant Group company.
Other companies whose services we use may also gain access to your data (such as the operator of our job application software Abacus Umantis AG or the operator of applications and storage services in connection with WhatsApp applications). We draw up contracts with recipients of your data in accordance with data protection regulations.

Furthermore, your data will only be forwarded to other recipients with your consent (for example, to obtain reference information) and to the extent necessary to comply with legal regulations or to safeguard or defend legal claims.

5. Where do we process your data?

Your data is primarily processed in Switzerland. Data processing may also take place abroad, in particular in the European Economic Area, the USA and potentially worldwide. This applies in particular to countries in which the Galenica Group is present through Group companies, branches or agencies (currently Austria) as well as other countries in which service providers are located. If we transfer data to a country without adequate statutory data protection, we ensure an adequate level of protection through appropriate contracts (based particularly on the standard contractual clauses of the European Commission, which can be found here, unless a statutory exception applies (for example, in the case of consent, contract execution, establishment, exercise or enforcement of legal claims, the protection of overriding public interests, published data or the protection of the vital interests of the persons concerned).

6. How long do we store your data?

We store your data for as long as it is necessary to carry out the specific application process. Furthermore, we store your data for as long as it is necessary to comply with legal requirements, if you have expressly consented to a longer storage period and if we have a legitimate interest in the storage, for example, for documentation and evidence purposes in the event of suspected misuse or to safeguard and defend legal claims. If an employment contract is not concluded with you, your data will be automatically deleted or anonymised after six months. During this period, your application documents for other vacancies within Galenica may be reviewed. With your consent, we will store your data for up to 12 months if we are currently unable to offer you a position but would like to keep your application pending for any future vacancies. You can check the status of your application, edit and withdraw your application or delete your application documents at any time via your applicant profile.

7. How do we protect your data?

We take appropriate technical and organisational measures to protect your data and adapt these continuously to legal and technological developments. Together with our IT service providers, we have made the necessary arrangements for the proper handling of the data received.

8. What rights do you have regarding your data?

You have the right to object to the processing of your data, to revoke any consent you have given, and to request information about this, or the correction or deletion thereof, unless this is contrary to an overriding interest on our part or to legal or regulatory obligations. You also have the right to demand the return of certain data. If your rights are violated, you can assert them by taking legal action before the competent court or lodge a complaint with the competent data protection authority (in Switzerland, with the Federal Data Protection and Information Commissioner).

9. Amendment

This Privacy Policy does not form part of the contract and may be amended at any time. Please refer to the currently valid version on our website.

* Galenica refers to all companies of the Galenica Group. For further information see https://www.galenica.com/de/ueber-galenica/organisation/organisation.php.